Field Settings (Project) – Risk Register

The Field Settings page is used to customize the Threat Fields, Opportunity Fields, Mitigation Plan Fields, Mitigation Step Fields, Closure Section Fields, Qualitative score fields, Simulation Fields, Data Mapping Fields, Risk Notes Fields and Recovery Plan Fields.  The Field Settings page in the PRC Enterprise Risk Register can be viewed only by those users who have either Read/Write or View access.  Users with only Read/Write access can edit session information and show/hide fields.

Users designated with View Access may view the various settings for the selected project.

 

Figure 1

Import from Templates:

This functionality is used to assign the Threat/ Opportunity scoring templates created in the portfolio scoring system to the selected project.  Once the threats or opportunities are added to the project, then this option will not be there.

Steps:

  1. Project Settings —> Field Settings
  2. Click the IMPORT FROM TEMPLATES button.  (Figure 1)
  3. Select a template and click DONE to assign the selected template or click Cancel.

Edit Fields:

This functionality is used to modify the name of each section and fields of the template.

Steps:

  1. Project Settings —> Field Settings
  2. Click EDIT FIELDS button to modify.  (Figure 1)
  3. Enter the name in the textbox provided, shown at the top of the section (the default name is given) and rename the fields.  (Figure 2)
  4. After editing the changes, click the SAVE ALL button to save the changes.  (Figure 2)

Show/ Hide:

Show/Hide applies to each section.  The example (Figure 2) shows the Closure section.  However, the steps are described below apply to all sections.

 

project_field_settings_closure

Figure 2

 

In order to hide the entire section, check the checkbox shown near the section header; click the SAVE ALL button to save the changes.  (Figure 2)

To show a field, click the radio button under the Show column (Figure 2) and click the SAVE ALL button to save the changes.

To hide a field, click the radio button under the Hide column (Figure 2) and click the SAVE ALL button to save the changes.

Edit Status options (Threat / Opportunity):

To add, edit or delete the user editable status options.  These statuses are categorized into two: open and closed.  The statuses checked in SHOW checkbox is only shown in the status list for the mitigations in the Risk Details or Spreadsheet page.

 

project_field_settings_threat_detail

Figure 3

Steps:

  1. Click the EDIT link.  (Figure 3)
  2. A pop up appears where the user can add or edit the status options.  (Figure 4)
  3. Click the ADD button to add a new status option.  (Figure 4)
  4. Click the EDIT button to edit the saved status options.  (Figure 4)
  5.  To delete the status, click the DELETE icon.  (Figure 5)
  6. Click the SAVE button to save the changes made.  (Figure 5)

 

 

Figure 4

 

Figure 5

Edit Status Options (Mitigation):

To add, edit or delete the user defined mitigation status options.  These statuses are categorized into Proposed, In Progress, Rejected, Complete, Risk Closed and Approved.  The statuses checked in SHOW checkbox is only shown in the status list for the mitigations in the Risk Details or Spreadsheet page.

Steps:

  1. Click the EDIT link.  (Figure 6)
  2. A pop up appears where the user can add or edit the mitigation status options.  (Figure 7)
  3. Click the ADD button to add new mitigation status option.  (Figure 7)
  4. Click the EDIT button to edit the saved mitigation status options.  (Figure 7)
  5. To delete the mitigation status, click DELETE icon.  (Figure 8)
  6. Click the SAVE button to save the changes made.  (Figure 8)

 

project_field_settings_mitistatus

Figure 6

 

Figure 7

 

Figure 8

Edit Response Type (Threat / Opportunity):

To add user defined response type for Threats and Opportunities.

 

project_field_settings_mitiplan

Figure 9

Steps:

  1. Click the EDIT link for Threat/ Opportunity.  (Figure 9)
  2. A pop up appears where the user can add or edit the response type.  (Figure 10)
  3. Click the ADD button to add a new response type.  (Figure 10)
  4. Click the EDIT button to edit the saved response types.  (Figure 10)
  5. To delete the response types, click DELETE icon.  (Figure 11)
  6. Click the  SAVE button to save the changes made.  (Figure 11)

 

Figure 10

 

add_responsetype

Figure 11



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